Job Description
We are looking for an organized Administrative Assistant to support a busy non-profit team in Florida. This contract position with the potential to become permanent is ideal for someone who enjoys detailed administrative work, manages multiple priorities with accuracy, and communicates effectively in a fast-paced office environment. The role focuses on document preparation, data management, donor-related correspondence, and day-to-day office support. Candidates who are highly proficient in Word and Excel and comfortable handling time-sensitive tasks will thrive in this position.
Responsibilities:
• Maintain accurate records by entering, updating, and verifying data across spreadsheets and administrative files.
• Prepare, organize, and sort reports, lists, and other documents using Excel and Word to support team operations.
• Coordinate the timely processing of tribute and donor acknowledgment cards, ensuring materials are sent within established turnaround expectations.
• Generate and refine data lists provided by internal team members for tracking, reporting, and outreach needs.
• Monitor and manage tracking information for assigned activities, keeping records current and easy to reference.
• Provide general office assistance for a six-person team, helping to keep daily administrative workflows on schedule.
• Handle receptionist and inbound call support as needed while maintaining an attentive and service-oriented presence onsite.
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