Personal Assistant - Project Manager Job at Lenahan Chiropractic, South Amboy, NJ

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  • Lenahan Chiropractic
  • South Amboy, NJ

Job Description

Job Description

Job Description

Personal Assistant - Project Manager
Reports to: Clinic Director
Location: Lenahan Chiropractic, South Amboy, NJ
Employment Type: Full-Time, On-Site

Position Overview
We are seeking a highly organized, detail-oriented, and proactive Personal Assistant & Project Manager to directly support the Clinic Director of a busy chiropractic practice. This dual-role position is responsible for managing daily operations, overseeing staff, monitoring and reporting practice statistics, delegating and tracking tasks, and ensuring the smooth and efficient running of the practice-particularly in the Clinic Director's absence.

The successful candidate must be skilled in project management software such as Milanote and/or Trello and comfortable implementing systems that ensure accountability and measurable results.

Key Responsibilities
Executive & Personal Support to Clinic Director

  • Act as the primary point of contact for the Clinic Director, handling priorities, schedules, and follow-up tasks.
  • Translate directives from the Clinic Director into actionable assignments for staff.
  • Provide regular updates and reports on progress, deadlines, and outcomes.
  • Anticipate the Clinic Director's needs and proactively resolve issues before escalation.

Project & Task Management

  • Develop and manage project boards in Milanote or Trello to track clinic operations, marketing campaigns, and administrative projects.
  • Assign tasks to staff members (chiropractors, acupuncturist, outreach assistant, lead CA, biller, office manager) and monitor progress.
  • Ensure deadlines are met and follow up on incomplete or pending tasks.
  • Create timelines, workflows, and accountability systems to support efficiency.

Operational Oversight & Statistics Management

  • Oversee daily operations to ensure smooth clinic flow and patient satisfaction.
  • Monitor, compile, and report on key practice statistics (patient visits, new patient numbers, financial KPIs, outreach metrics, etc.).
  • Ensure accurate and timely reporting from all staff positions.
  • Step in as the operational lead when the Clinic Director is unavailable.

Team Communication & Leadership

  • Facilitate clear communication between the Clinic Director and staff.
  • Hold staff accountable for responsibilities while fostering a positive work environment.
  • Identify workflow bottlenecks and implement solutions.
  • Support the Office Manager in daily execution while providing higher-level oversight.

Qualifications

  • Full-time, in-office in South Amboy, NJ (no remote)
  • Bachelor's degree in Business Administration, Healthcare Management, or related field preferred.
  • 3+ years of experience in project management, operations, or executive support (healthcare setting a plus).
  • Proficiency in Milanote and/or Trello with demonstrated project management experience.
  • Strong leadership and organizational skills with ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office and data tracking/reporting tools.
  • Ability to maintain discretion, professionalism, and confidentiality.

Core Competencies

  • Leadership: Inspires accountability and follow-through.
  • Data-Driven: Tracks, analyzes, and reports key practice statistics.
  • Problem-Solving: Anticipates issues and provides solutions.
  • Time Management: Efficiently organizes and prioritizes tasks.
  • Detail-Oriented: Monitors deadlines and ensures quality results.
  • Adaptability: Thrives in a fast-paced, patient-focused environment.

Compensation & Benefits

  • Competitive salary starting at $60,000/year , commensurate with experience
  • Paid time off (PTO)
  • Complimentary chiropractic care
  • Professional development opportunities


How to Apply (Read Carefully)

To show you follow directions and pay attention to detail, complete all steps:

  • Email your resume + a brief note on why you're the ideal Office Manager / Team Lead (Super CA) to dr.tim@lenahan.net. Include 2 professional and 2 personal references.

Job Posted by ApplicantPro

Job Tags

Full time, Work at office

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