Job Description
Overview
A warm and active family relocating from the West Coast to Miami this August is seeking a capable and resourceful Personal Assistant to support their household and personal life. The family includes a three-year-old son, an infant daughter, and a full-time nanny relocating with them. This is a wonderful opportunity for a career-driven professional who thrives in a dynamic environment and takes genuine pride in keeping a family’s world running smoothly. The family is looking for a true right hand who can handle the complex logistics of an interstate move and manage household and personal administration on an ongoing basis. The ideal candidate is proactive, meticulously organized, and comfortable wearing many hats without missing a beat. This is a full-time, in-person role based primarily at the family’s home in Mid-Beach, with frequent driving for errands, airport runs, and family logistics. The family is looking for a long-term fit and hopes to find someone they can grow with as their household evolves.
Responsibilities
- Lead the family’s relocation to Miami end to end: coordinating with the building, shipping vehicles, and on-site presence at the apartment during the move. Pre move travel to San Francisco may be required.
- Establish Florida residency: complete the full checklist (Declaration of Domicile, driver’s licenses, vehicle registration, voter registration, address changes) and maintain documentation supporting the family’s break from California residency, under the direction of the family’s CPA
- Establish the family’s provider network in Miami: pediatrician, family doctor, dentist, OB, dermatologist, optometrist, personal trainer, veterinary if needed, and handle related administration
- Manage calendars, scheduling, appointments, and itineraries, including the family’s social calendar: hosting, events, kids’ birthdays, and holidays
- Coordinate travel: flights, accommodations, transportation, packing logistics
- Coordinate household logistics: vendors, building, car maintenance, airport pickups, special projects
- Maintain a meticulously organized shared project tracker
- Handle correspondence, research, and personal errands
- Always maintain a high level of discretion and professionalism
Qualifications
- Minimum of 5 years of experience in a personal assistant or household management role
- Exceptional organizational and time management skills with strong attention to detail
- Proficiency with digital tools for scheduling, task management, and communication
- Comfortable managing multiple priorities and shifting responsibilities with ease
- Comfortable with occasional meal prep/light cooking
- Strong communication skills and a proactive, solutions-oriented mindset
- Experience with travel coordination and complex household logistics
- Experience supporting a relocation, or comparable multi month project, strongly preferred
Requirements
- MUST be based in Miami Beach or a close in mainland neighborhood (South Beach, Mid Beach, North Beach, Bal Harbour, Surfside, Bay Harbor Islands, Edgewater, Wynwood, Design District, or Downtown)
- Own reliable vehicle, valid driver’s license, and clean driving record
- Comfortable driving for errands, airport runs, and family logistics throughout the workday
- Valid US work authorization
- Willingness to travel with or on behalf of the family as needed
- Current, valid passport, ready to travel at short notice
- Strong verifiable references from comparable roles
- Comfortable with dogs
Salary and Benefits
- Full time, salary depending on experience
- Travel compensation provided for overnight travel days
- Prorated PTO
Job Tags
Full time, Relocation, Shift work, Night shift