Job Description

Grant Manager

Department: Office of Research & Development

Reports To: Executive Director, Post-Award Management

Position Type: Staff

Position Summary: The Grant Manager (Post-Award) works in close partnership with Principal Investigators (PIs), faculty, and research staff to provide comprehensive administrative and financial management for externally funded sponsored projects, ensuring compliance with sponsor regulations, university policies, and generally accepted accounting principles. This role focuses on the grant's lifecycle after the award has been received, encompassing financial monitoring, reporting, budget revisions, and closeout.

Essential Functions:

• Financial Management and Reporting:
• Budget Oversight: Monitor, analyze, and forecast grant expenditures against approved budgets. Review and approve invoices, personnel effort, and procurement requests for allowability and allocability.
• Financial Reconciliation: Conduct monthly reconciliation of grant accounts, identify and resolve discrepancies, and ensure accurate financial records.
• Transaction Approvals: Review and approve grant-related financial transactions, including personnel charges, procurement, travel, and other direct costs. Ensure all expenditures comply with sponsor guidelines, institutional policies, and the approved budget.
• Cost Transfers: Review, prepare, and process necessary cost transfers, ensuring proper justification and compliance with Uniform Guidance and university policy.
• Personnel Management: Monitor and manage staff assignments on grant-funded projects, ensuring they align with approved budgets and comply with grant requirements. Adjust allocations as needed based on project changes.
• Administrative and Compliance Management:
• PI Consultation: Serve as the primary point of contact for PIs regarding post-award administrative and financial issues, providing guidance on sponsor regulations (e.g., NIH, NSF, DOD) and university procedures.
• Award Compliance: Ensure projects adhere to all specific award terms and conditions, sponsor regulations (e.g., 2 CFR 200 - Uniform Guidance), and institutional policies related to research administration.
• Budget Revisions: Coordinate and process necessary no-cost extensions, carry-over requests, and budget realignments/modifications with the PI and sponsor, as needed.
• Subrecipient Monitoring: Assist in the financial and administrative monitoring of subawards, including invoicing review and compliance checks.
• Effort certifications: Review certifications for compliance with federal regulations and institutional policies, and resolve discrepancies in collaboration with principal investigators and department administrators.
• Grant Closeout:
• Project Closeout: Manage the comprehensive closeout process for all assigned grants, ensuring all financial, administrative, and compliance requirements are met, including final financial reports, invention reporting, and document retention.
• Audit Support: Assist internal and external auditors by providing documentation and clarification on grant expenditures and processes.

Prerequisite Qualifications:

• Education: Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, or a related field.
• Experience: A minimum of three years of experience in sponsored project administration, grant management, or a related financial role, preferably within a university or non-profit environment.
• Knowledge: Comprehensive knowledge of federal circulars, particularly 2 CFR 200 (Uniform Guidance), and the compliance requirements of major federal funding agencies (e.g., NIH, NSF).
• At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Preferred Qualifications:

• Certification such as Certified Research Administrator (CRA, CFRA).
• Experience with Workday, Streamlyne, or similar financial and research administration systems.
• Direct experience managing a diverse portfolio of complex federal and non-federal awards.

Bargaining Unit: PSA

Range/Band: 24

Salary Information: In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $66,844.56-$124,923.48 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items.

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