Job Description

Events Manager

6+ month contract

$37-41

New York, NY 10115

Must Haves:

Bachelor’s degree or equivalent education and experience required

3 years of professional event planning experience, preferably in higher education, healthcare, nonprofit, or complex institutional settings

Demonstrated experience managing multiple events simultaneously with strong attention to detail

Strong project management and organizational skills

Excellent interpersonal and client service skills

Experience managing event budgets and financial reconciliation processes

Ability to work evenings and weekends as required for event support

Nice to Haves:

4+ years of professional event planning experience, preferably in higher education, healthcare, nonprofit, or complex institutional settings

Experience supporting executive-level or high-profile institutional events

Knowledge of event production elements including staging, audiovisual coordination, and venue logistics

Position Summary:

The Temporary Manager of Events (Planning and Operations) is responsible for managing a portfolio of departmental and institutional events. This role focuses on the planning and execution of smaller- to mid-sized programs, including welcome events, departmental gatherings, and clinical engagement programs. The Manager will also support the execution of large-scale and executive-level events. This position emphasizes logistics, operational excellence, and client service.

Responsibilities:

Event Planning and Execution:

Manage a portfolio of smaller- to mid-sized events, including welcome programs, faculty and staff gatherings, departmental celebrations, lectures, and recognition events

Develop detailed event timelines, production schedules, and run-of-show documents

Coordinate all logistical components, including catering, audiovisual services, rentals, space reservations, staffing, security, and technology needs

Serve as primary point of contact for assigned departments and internal partners throughout the planning lifecycle

Conduct site visits and ensure readiness of event spaces

Provide on-site leadership and troubleshooting during events

Support of Large-Scale and Executive Events:

Assist in the planning and execution of large-scale institutional programs, ceremonies, and executive-level gatherings

Support logistics management, vendor coordination, staging, guest management, and production needs for high-profile events

Contribute to operational planning for complex, multi-stakeholder programs

Department and Client Partnership:

Build strong relationships with departments and administrative units to understand programmatic goals and translate them into well-executed events

Guide event best practices, budgeting, timelines, and procedural compliance

Financial and Administrative Management:

Develop and manage event budgets for assigned programs

Track expenses and ensure adherence to approved financial parameters

Process vendor invoices, contracts, purchase orders, deposits, and honoraria

Maintain accurate documentation and provide post-event budget reconciliation summaries

Vendor and Operational Coordination:

Source and coordinate vendors, including catering, audiovisual services, rentals, décor, and printing

Negotiate pricing and ensure contracted deliverables are met

Coordinate with operational departments to ensure event readiness

Office and Team Contribution:

Collaborate with the events team to ensure alignment of standards, processes, and service delivery

Contribute to event planning templates, operational resources, and process improvements

Assist with mentoring or guiding junior staff, student workers, or temporary event staff

Represent the events team in meetings with internal partners as appropriate

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