Job Description

Job Description

Job Description

Administrative Assistant

Schedule: Monday–Friday, 9:00 AM – 5:00 PM
Pay: $18.00/hour

Be the First Impression of a Professional, Client-Focused Team

We are seeking a dependable and highly organized Administrative Assistant who excels at creating a welcoming and efficient office environment. In this role, you will serve as the face and voice of the office—playing a critical part in ensuring every client and visitor has a positive, professional experience.

This position is ideal for someone who thrives in a fast-paced setting, enjoys working with people, and takes pride in delivering exceptional service while keeping operations running smoothly.

What You’ll Do

Front Office & Client Experience

• Serve as the first point of contact by managing a multi-line phone system, directing calls, and taking accurate messages
• Greet and assist clients and visitors with a friendly, professional, and welcoming demeanor
• Provide high-quality customer service across in-person, phone, and email interactions

Administrative & Office Support

• Manage schedules, coordinate calendars, and support daily office operations
• Draft, proofread, and send professional correspondence
• Maintain organized digital and physical filing systems with a high level of accuracy
• Handle incoming and outgoing mail, deliveries, and office communications
• Assist with document preparation, scanning, and recordkeeping

Organization & Workflow Coordination

• Prioritize and manage multiple tasks in a fast-paced, interruption-driven environment
• Help coordinate office activities and maintain efficient workflows
• Provide general administrative support across teams as needed

What Sets This Role Apart

• A highly visible role where you directly impact the client experience
• A fast-paced environment that keeps your day engaging and varied
• Opportunity to build strong administrative and customer service skills
• A supportive team that values reliability, professionalism, and attention to detail

What You Bring

• Previous administrative or customer service experience preferred
• Experience with multi-line phone systems strongly preferred
• Strong written and verbal communication skills
• Excellent attention to detail and organizational ability
• Ability to multitask and stay composed in a busy environment
• Professional, approachable, and service-oriented demeanor
• Dependability and the ability to work both independently and as part of a team
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems

Preferred (Not Required)

• Exposure to basic IT support or design tools (such as Canva or Adobe Creative Suite)

Join a Team That Values Organization and Service

If you are someone who takes pride in being organized, dependable, and creating a positive experience for others, this is a great opportunity to contribute to a professional and fast-moving team.

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Job Tags

Work at office, Monday to Friday

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